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Your Right to Information

Under The Freedom of Information Act, Staffordshire Police is obliged to create and maintain a Publication Scheme. This scheme aims to make much of our information readily accessible to the public to which we are committed to releasing more material on a continuous basis in the future.

Publications pile of books on top of each otherThe aim of the Publication Scheme is to set out classes of information which are routinely made available. Staffordshire Police Publication Scheme follows the standard format for police services in England, Wales and Northern Ireland as recommended by the Information Commissioner's Office.

The scheme sets out our commitment to make certain classes of information routinely available, such as policies and procedures, minutes of meetings, annual reports and financial information which can be viewed below.

Information can also be requested under the Freedom of Information Act, but before applying, please look through the information provided on this website to see if your question can be answered.

More About the Publication Scheme

Following consultation between National Police Chiefs' Council (NPCC) and the Information Commissioner's Office a model publication scheme was developed for all police forces and police authorities in England, Wales and Northern Ireland.

This model publication scheme details the classes and types of information that each of those police forces should be making available to the public on a regular basis.

The classes of information and a brief overview of the information contained in each of them can be found by clicking on the Information Classes link on the right.

We are committed to delivering an open and transparent service whenever possible and it is our intention to publish information in our publication scheme that the public may have an interest in viewing. However, as we are committed to protecting the communities we serve, preventing and detecting crime, it must be recognised that certain information, in the public interest should not be disclosed.

Information concerning ongoing investigations, investigative methods, intelligence and the use of related operational techniques must be protected. They are central to the maintenance of a safe and just society.

In this respect, Staffordshire Police will, when appropriate, apply reasonable consideration of any or all of the exemptions afforded under the Act; particularly section 30 (investigations and proceedings conducted by public authorities), section 31 (law enforcement) and section 41 (information provided in confidence).

Police investigations are conducted with due regard to the confidentiality and privacy of victims, witnesses and suspects. Such investigations may also frequently involve the use of policing tactics or techniques that, if widely known, would hinder the ability of the police service to prevent and detect crime. It is further recognised that the release of information concerning current investigations may compromise any subsequent court proceedings.

For these reasons the police service will, in most cases, seek to apply an exemption to prevent the release of information concerning investigations when requested under the Act.

Whilst adopting this general position, there is full recognition that in some cases there will be significant and compelling issues of public interest that require the disclosure of information. However, to override issues of personal privacy and possible harm to individuals involved in the investigation, this public interest must be significantly more than mere curiosity or interest in a particular investigation.

In order to ensure that these public interest issues are fully considered, all applications for information concerning investigations will be considered on a case-by-case basis in accordance with the requirements of the Act.

The person responsible for maintaining the publication scheme for Staffordshire Police is our Deputy Chief Constable.

The Force's Freedom of Information Officer, holds responsibility for reviewing the Publication Scheme, with the Web Development Office responsible for maintaining the scheme.

The aim of the publication scheme is to set out:

  • What information Staffordshire Police publishes or intends to publish as a matter of course.
  • How we will publish this information.
  • Whether the information will be available free of charge or on payment.

Legal Framework

Their purpose is to be a means by which a public authority can make a significant amount of information available routinely, without waiting for someone to specifically request it.

Section 19(1) provides that it shall be the duty of every public authority to adopt and maintain a Publication Scheme, to publish information in accordance with its scheme and, from time to time, to review its Publication Scheme.

Section 19(2) of the Act sets out the requirements of a Publication Scheme as follows:

A Publication Scheme must:

  • Specify classes of information that the public authority publishes or intends to publish.
  • Specify the manner in which information of each class is, or is intended to be, published.
  • Specify whether the material is, or is intended to be available to the public free of charge or on payment.

Section 19(3) states that "in adopting or reviewing a Publication Scheme, a public authority shall have regard to the public interest in allowing public access to information held by the authority and in the publication of reasons for decisions made by the authority."

How to Obtain a Freedom of Information Request from Staffordshire Police

Computer within a ComputerFor a request to be valid under the Freedom of Information Act, the following criteria must be met:

  • The request must be made in writing.
  • Must contain the name of the applicant.
  • It can be made by email or letter.
  • It must contain a return address (this can be an email address).
  • It must clearly describe the information being sought.
  • It must be legible.

For an FOI Request to be valid it MUST NOT be about yourself or another individual.

For your personal information that may be held by Staffordshire Police you must use Subject Access.

Staffordshire Police is under a duty to provide advice and assistance to anyone seeking information.

Contact Details

You can make an FOI request online by clicking here

To make a request by letter, write to:

Central Disclosure Unit (Freedom of Information Team)
Staffordshire Police Headquarters
PO Box 3167
Stafford
ST16 9JZ

Appeals and Reviews

Internal reviews: if as a result of our response to an individual's Freedom of Information (FOI) request, the requestor is unhappy with the response, the requestor may ask that we review our response. To that aim we have set out our Appeals Procedure.

Please note that if you are requesting details of information held ABOUT YOURSELF by Staffordshire Police (ie. your personal data) this will again be handled by the Information Assurance Team for consideration under the Data Protection Act.

For personal information you must use Subject Access.

They will send you a Subject Access Application Form [186kb]. For this process and you will be required to show two forms of identification.

Principles

Anyone processing personal data must comply with the eight enforceable principles of good practice. This sets out that data must be:

  • Processed fairly and lawfully.
  • Processed for limited purposes.
  • Adequate, relevant and non excessive.
  • Accurate and up-to-date.
  • Not kept longer than necessary.
  • Processed in accordance with the data subject's rights.
  • Secure.
  • Not transferred to countries outside the European Economic Area (EEA) without adequate protection.

Record Deletion Process

You can apply for the deletion of records from the Police National Computer (PNC), National Fingerprint Database (IDENT1) and the National DNA Database (NDNAD) under the 'Record Deletion Process' as defined in guidance issued by the National Police Chiefs' Council in the document Deletion of Records from National Police Systems [347kb].

For further information, please visit ACRO.

Priorities and Reports

Strategic Plan/Policing Plan

The statutory requirement for each police authority to publish a policing strategy was cited in the Police Reform Act 2002.


Annual Reports


Police Performance Assessments


Police Force Statistics 


Force Statistical Information


Reports from Independent Custody Visitors


Stop and Search Monitoring Reports


Privacy Impact Assessments

(In full or summary formats. Forces can redact accordingly or consider non-publication of those that would be too resource intensive).


How We Make Decisions

Here you will find Minutes for Chief Officers' Management Meetings (COMM).

What We Spend and How We Spend It

Annual Statement of Accounts 


Force Budget


Monthly Expenditure Over £500 (12 months of data)


Chief Officers' Expenses


Procurement Procedures and Contracts


Lists and Copies of Contracts


Expenses paid to or incurred by the Chief Constable, Deputy Chief Constable, Assistant Chief Constables and Senior Police Staff


Pay/Grading Structure and Staffing Numbers

(Forces should publish salary (in £5k bands) and job titles of all staff earning over £58,200. For all other police staff and officers' grades/ranks and salary scales should be published) (A full list of allowances available, such as housing, CRTP, overnight, mutual aid etc should also be produced).


Evaluation of Police Use of Resources


Financial Regulations


Expense Reports


Fees and Charges Handbook April 2014


Services Provided by Staffordshire Police

Advice and Guidance

Staffordshire Police publishes extensive guidance under the Info & Advice section.







Policing of Events and the Fees Charged


NPCC (National Police Chiefs' Council) Guidance on Policing of Events


Lists and Registers

Asset Registers (April 2013)


CCTV Cameras

For security reasons this information will not be disclosed.


Force Register of Business Interests

Register of Interests 2013


Register of Gifts and Hospitality


Freedom of Information (FOI) Disclosure Log - Under Review


Equality Impact Assessments (EIA)

An equality impact assessment is a process to see if the policy may have a negative impact on people on the basis of age, disability, gender, race, religion or belief, or sexual orientation.

Scrutiny

In this section you will find responses to the various scrutiny reports about Staffordshire Police. Please the name of the scrinty body below to access the latest responses.

Majesty's Inspectorate of Constabulary (HMIC)

Independent Police Complaints Commission (IPCC)

About the Police Pensions Board

The Police Reform and Social Responsibility Act 2011 transferred the legal responsibility for ensuring the proper administration of police pensions to chief officers as police pension authorities. The Chief Constable has therefore had the responsibility for the administration of the scheme in respect of police officers in Staffordshire Police, with the specific exception that the responsibility for the Chief Constable's own pension is the relevant Police and Crime Commissioner (PCC) as pension supervising authority. Reform of the police pension scheme came into effect in April 2015. 

The Public Service Pensions Act 2013, the primary legislation under which the new police pension scheme is being developed, places more statutory emphasis on governance than has previously been the case in public service schemes. The police scheme, in common with the firefighter and local government pension schemes, will have statutory arrangements in place at national and local level. The Act prescribes a "Responsible Authority": the Home Secretary, who is responsible for making scheme regulations. She will do so in consultation with a "Scheme Advisory Board": the Police Advisory Board for England and Wales is well-established and will perform this role.

Under this new legislation the Chief Constable becomes the "Scheme Manager" with the responsibility to administer the scheme according to scheme regulations for Kent Police. The Act stipulates that the Chief Constable should ensure compliance with scheme regulations, compliance with the requirements of The Pension Regulator and other matters as the regulations may specify. This will include matters such as record-keeping and publishing information. The Act also provides that the Chief Constable must be assisted in these matters by a Pension Board. The legislation does not prescribe the size of the board but does stipulate that there must be equal numbers of employer and scheme member representatives. 


Further information is also available from the Pension Regulator.

Click here [258kb] for Staffordshire Police Pensions Board Terms of Reference

Staffordshire Police Board Members 

AttendeeRole
DCC Nick BakerChair and Employer Representative
Mrs Caroline CoombeEmployer Representative - Temporary Head of People Services
Superintendent Wayne Jones Employer Representative - Corporate Services
​Mr Mark Judson

​Member Representative - Staffordshire NARPO

Inspector Glyn PattinsonMember Representative - Staffordshire Police Federation
Superintendent Elliot Sharrard-WilliamsMember Representative - Staffordshire Superintendents Association

 

Click here to view Police Pension Board Meetings.

Use of Force

Background

In 2014 Theresa May, the (then) Home Secretary, called for "transparency" across the use of force spectrum. As a result of an in-depth review by the NPCC, a commitment was made for all forces to collate and publish data on use of force. This commitment aims to enhance our evidence base, strengthen our model of policing by consent, and demonstrate legitimacy of our tactics and robustness of our monitoring processes.

Use of force explained

Police are charged with maintaining order and keeping people safe. In fulfilling those duties, they will sometimes need to use force on behalf of the state to protect the public and themselves from harm.

Police officers are trained to use force proportionately, lawfully and only when absolutely necessary.

The Criminal Law Act 1967, the Police and Criminal Evidence Act 1984, Common Law and the Criminal Justice and Immigration Act 2008 and the rights and freedoms contained within the ECHR (European Court of Human Rights) govern the police use of force.

Officers are confronted with difficult situations every day and should always consider when and to what extent force is to be used.

The use of force has to have a lawful objective (eg, the prevention of injury to others or damage to property, or the effecting of a lawful arrest).

Use of force includes the following tactics:

  • Handcuffing (compliant and non-compliant)
  • Unarmed skills (including pressure points, strikes, restraints and take downs)
  • Use of dogs
  • Drawing or use of baton
  • Drawing or use of irritant spray
  • Limb / Body restraints
  • Spit guard
  • Shield
  • Conductive Energy Device (C.E.D. currently TASER - in any of the 7 categories of use)
  • AEP: aimed or discharged
  • Firearms: aimed or discharged
  • Other / improvised

Click here [194kb] to view statistics for Quarter 1 - April to June 2017.